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09/09/2019

Roslyn Argall - When Does A Company Need ERP Software

Many companies find their curiosity piqued and are intrigued by the idea of implementing Enterprise Resource Planning (ERP) software in order to streamline their workflow, increasing scalability within their business. But they are unsure if it's the right step to take. Does it apply to their Industry? Is the timing right? Is it 'overkill'? Will their staff be receptive to the learning curve and change that new software inevitably brings about?

Although there is no defined time that determines when a company is ready to implement an ERP software solution, it is generally a good idea to start seriously considering one if the company is about to expand, or if it is already suffering because it is growing. An ERP solution can go a long way towards resolving many stumbling blocks that are experienced as a result of this expansion, setting the company on the path to success!

Using Multiple Software Platforms for Different Purposes Throughout the Company
Many companies find that there are lots of different platforms being used in various departments. The team in Sales uses one system to take and fill orders, but the Accounts department uses another system to track the orders. The same is often true for multiple departments in a single company, causing difficulties keeping the multiple systems up to date, and resulting in things falling through the cracks as it's virtually impossible to ensure completely accurate transferring between these systems. In short, it's really easy to lose track of all of those spreadsheets and end up with inaccurate data. With ERP software, multiple business functions can be integrated on one platform, ensuring that teams in multiple departments have access to the same live data, and therefore streamlining the process. It doesn't need to be pointed out that a business will be a more productive and efficient company overall, which translates to profits.

The Accounting Aspect of the Business is Becoming Increasingly Frustrating
Accounting staff find their workflow cumbersome and become frustrated when they are forced to spend their time adding the same information to multiple databases. An ERP system tidies this process up neatly by providing a single platform with which to work. After implementing an ERP system, not only will reports be far easier to access and generate, but they will also be much more accurate, resulting in a simplified, better experience for those using it.

It Has Become Difficult to Access Information
Although it is true that information can be gathered from platforms like spreadsheets and entered into one place to analyse, a growing business will find that this is no longer a sustainable system. Managing this information can become time-consuming and expensive. ERP software will work off data which has been captured and automatically generate essential information like sales margins, the sales history of a specific customer or market trends, to name a few, saving time, money and sanity.

Meeting Customer Demand Has Become a Struggle
It goes without saying that customers are the lifeblood of a business, so keeping them happy is paramount to the success of an operation. If a company starts battling to fulfil customer expectation such as inability to meet orders due to growth in product demand there are many competitors out there waiting to welcome them with open arms, a risk that no company wants to take. ERP software enables companies to organise and access their data from a central location, assisting with problems that range from inventory tracking difficulties to retrieving financial or purchase history information pertaining to a specific customer or customer branch.

In Conclusion
Instead of making a blanket statement that every company needs ERP software, I think it's better to say that, despite there being some more obvious industry matches for ERP software, it's quite difficult to imagine an industry that would not benefit from implementing an Enterprise Resource Planning Application. Omni Accounts ERP Software Solution has products designed with various business stages in mind; the package grows with your business. Our ERP software can be specifically tailor-made to your business environment resulting in a perfect fit every time.

For more information please call 0861 666 472 or visit www.omniaccounts.co.za

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